Guidelines and Rules

General Guidelines

  • All organizations must be recognized by the USC. Refer to Campus Activities for Recognition requirements.
  • Only USC Authorized Vendors can be used for GSG Funding.  This is the current list of approved vendors, but contracts change frequently. Before listing a vendor on your application, call the approved vendor to confirm they still accept PO's from USC.  If not, please email the Finance Director with a document from the vendor confirming they no longer accept PO.
    • This is the current list of catering approved vendors.
    • This is the current list of non-catering approved vendors.
    • Contracts change frequently.  Before listing a vendor on your application, call the approved vendor to confirm they still accept PO's from USC.  If not, please email the Finance Director with a document from the vendor confirming they no longer accept PO.
  • Each individual who wish to submit a Budget Application on behalf of their RSO must complete the Finance Orientation.  Refer to the USC GSG website for the Finance Orientation information.  There is no set "deadline"; rather, individuals can complete the orientation at any time before submitting their first applications of the year.
  • If receipts are not submitted on time, your student organization will be put on probation list and will not be funded for the rest of the semester.
  • All Budget Applications and Expense Requests must be submitted in completion, without significant errors. Erroneous/incomplete applications will automatically be rejected. Email notification will be sent for all approved and rejected applications.
  • Funds cannot be used for Alcohol.

Meal Allocation Maximums:

  • Breakfast (8am – 11am): $8/person
  • Lunch (11am – 4pm): $16/person
  • Dinner (4pm – 8pm): $16/person
  • Snacks (ex. Coffee/Tea/Pastries): $5/person
  • Multiple meals may be requested for events that extend across mealtimes (ex. symposium runs from 9am-4pm, may request breakfast and lunch)
  • Snacks may be requested in addition to a meal.

Main Organizational (Umbrella) Funds

  • Student organizations must only request funds from the organizational account only if the event cannot be funded using existing club membership dues and should able to justify this if requested.
  • If funding is denied, student organization representatives will be given 1 week to re-apply with a updated proposal.
  • Student organizations must complete all transition procedures and financial reporting for both the PayPal and credit union accounts
  • All club and social events funded my Organizational funds must be accessible to ALL FTMBA students. Only exceptions to this rule would Industry Roundtables and highly specific career/recruiting events.
  • Student organizations must periodically provide their bank account and PayPal account balances when requested.
  • Organizational funds will be capped on a per club basis which will be determined on the final enrollment numbers as on September 9th.
  • Only the VP of Finance or the President of the student organization should be the point of contact for all budget requests.